Sixth National Meeting

The Centers for Medicare & Medicaid Services (CMS) held the Sixth National Meeting for the NBCP from May 2 through May 4, 2016, in Annapolis, Maryland. The goals of the meeting were to educate NBCP grantee States on how to improve their background check programs for long term care (LTC) providers and facilities through information sharing and to provide information to non-participating States interested in establishing LTC background check programs. Presenters included the Federal Bureau of Investigation (FBI), the Department of Health and Human Services (HHS) Office of the Inspector General (OIG), CMS and specific technical presentations from CNA.

Links to individual presentations and biographies of the guest speakers are available from the agenda on this page. In addition, a bundled PDF with all the presentations is available for download.

Agenda (PDF)
All presentations (PDF bundle)

6th Annual NBCP Training Meeting Minutes
6th Annual NBCP Training Meeting Participant Feedback Summary


Day One: May 2, 2016
Day Two: May 3, 2016
Day Three: May 4, 2016

Day One: May 2, 2016
8:00 am Registration opens
8:00 am Networking and Story Board Walk (optional) (East)

Join fellow State representatives in an informal networking event as you review State posters highlighting NBCP milestone accomplishments or compelling case studies.

Morning: 10:00 am–12:00 pm
10:00 am Welcome – Jan Tarantino, CMS Lead for the NBCP and Deputy Director of the Survey and Certification Group in the Center for Clinical Standards and Quality at CMS (Main+West)
10:05 am Plenary – “State Roll Call” (Main+West)
10:45 am Plenary – “CMS Update on the National Background Check Program” (Main+West)
11:00 am Plenary – Guest Speaker: Charles Thornton, Director, DC Office on Returning Citizen Affairs (Main+West)
Presentation Slides

Mr. Thornton will discuss his agency’s mission, which provides former inmates community resources and reentry services.

12:00 pm Lunch (on your own)
Afternoon: 1:30 pm–5:00 pm
Session 1
1:30 pm Track A. “Making the Case for NBCP: Using Case Studies to Identify Gaps and Engage Stakeholders” (West)

Case studies can be a resource for identifying gaps and engaging stakeholders. Through group discussion, this session will review six incidents of long term care abuse, neglect and exploitation and determine program improvements through background screening that may prevent or deter future events.

1:30 pm Track B. “BCS System Enhancements and Platform Direction” (Main)

Hear about system enhancements being rolled out (applicant initiated forms, form editor, new look) and discuss future direction (platform updates, mobile, BCS Cloud).

3:00 pm Break
Session 2
3:30 pm Track A. “Workshop: Enabling Legislation – How to make the NBCP work for your State” (West)

An interactive session to help States think through how to get legislation passed. Hear from other States that have passed legislation despite challenges.

3:30 pm Track B. “Office of Inspector General Update” (Main)

OIG will provide an update on their current evaluations.

3:30 pm Closed Working Session – Collaboration Forum Work Group (East)

This session is a closed working session for the Collaboration Forum Work Group.

5:00 pm Adjourn Day One

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Day Two: May 3, 2016
Morning: 9:00 am–12:00 pm
9:00 am Welcoming Remarks (Main+West)
9:05 am Plenary – “FBI’s Federal Rap Back” (Main+West)
Presented by: Jimmy Mills, Management and Program Analyst, Rap Back Services Team and Theresa Yarboro, Federal Bureau of Investigation

The FBI will be in attendance to discuss the implementation of Federal Rap Back.
A copy of this presentation may be found on the FBI reference page for users with a login to the site.

10:00 am Plenary – “A Painless Background Check Financial Model” (Main+West)

Learn about a financial model that can allow States to implement NBCP without large increases in provider fees and without an appropriation from the State budget. Oklahoma, where the model was developed, will describe their experience with this innovative approach.

11:00 am Break
11:15 am Plenary – Guest Speaker: Jessica Neptune, Ph.D., Reentry Policy Analyst, Office of the Assistant Secretary for Planning and Evaluation (ASPE), HHS (Main+West)
Presentation Slides

Dr. Neptune will provide a briefing on ASPE’s evaluation on the impact of background check programs on hiring practices in the health care field.

12:00 pm Lunch (on your own)
Afternoon: 1:30 pm–5:00 pm
Session 1
1:30 pm Track A. “Federal Rap Back Implementation” (West)

Several States will present on their experience implementing Federal Rap Back in their States.

1:30 pm Track B. “Personal Care Workers” (Main)

Michigan will present on their study related to barriers bringing Personal Care Workers into the covered provider types.

3:00 pm Break
Session 2
3:30 pm Track A. “Liability and Safety of Fitness Determination Analysts” (West)

Several States will discuss the concerns about the safety of Fitness Determination Analysts and any potential liability they may face.

3:30 pm Track B. “Understanding FBI’s Criminal Identification History Summary” (Main)
Presented by: Susan Tuttle, Training Instructor, RMS / CTAP / BTT

The FBI will be in attendance to provide pointers on the FBI identification history summary (formerly called a rap sheet).
A copy of this presentation may be found on the FBI reference page for users with a login to the site.

5:00 pm Adjourn Day Two

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Day Three: May 4, 2016
Morning: 9:00 am–12:00 noon
9:00 am Welcoming Remarks (Main+West)
9:05 am Plenary – “Collaboration Forum” (Main+West)

Work group representatives will present the results of their work on the establishment of a Collaboration Forum.

10:30 am Break
10:40 am Plenary – “Registry Use Analysis” (Main+West)

CNA will present analysis on the registry checks conducted in several States, including what registries are the most used and provide the most hits.

11:25 am Plenary – Guest Speaker: Lisa Tripp, Esq., Technical Director, Enforcement & Certification, Division of Nursing Homes, CMS (Main+West)

Ms. Tripp will present “The Importance of Appeals in Background Check Programs.”

12:10 pm Lunch (on your own)
Afternoon: 1:30 pm–3:00 pm
1:30 pm Plenary – “Hiring of Minors: Challenges and Considerations for NBCP States” (Main+West)

A panel will discuss how the States are handling issues that arise with the employment or voluntary services of minors in LTC facilities.

2:30 pm Plenary – “Open Forum” (Main+West)

Join us for an open discussion and sharing of ideas.

3:15 pm Closing Remarks (Main+West)
3:30 pm Adjourn Annual Training Meeting

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